Job Description

St. Mary's Catholic Church located in Hagerstown is seeking a dedicated and professional Office Manager. The Office Manager provides essential administrative support to the parish staff and must possess and maintain an understanding of the Mission of the Catholic Church and of the Parish. The Office Manager ensures that the Parish Office operates in an efficient and supportive manner to aid the clergy, staff, and parishioners.

Essential Functions

• Perform general office duties such as reception, answering telephone inquiries, filing, mail distribution, and journal entries.


• Maintain parish master calendar and oversee coordination of sacraments.


• Schedule presider and deacons for daily and weekend Masses.


• Manages our church membership and donation software, currently Ministry Platform, including features such as report-writing and maintaining database.


• Facilitate ordering of office supplies and ensure a smoothly running office environment.


• Maintain a record of contributions and provide annual letters to donors for tax purposes.


• Maintain sacramental information in record books and electronic records.


• Manage volunteers and their training on Virtus protocol.


• Keep sacramental records up to date and ensure that all necessary documentation is obtained for sacraments.


• Manage the check reimbursement process for the parish office.

Position Qualifications

• Ability to maintain a positive relationship with Pastor, other clergy, and staff and to understand their duties.


• Ability to support the Mission of the Catholic Church and the Parish.


• Maintain a good relationship with parishioners.


• Demonstrated spirit of collaboration and ability to foster that spirit in others, particularly office staff and volunteers.


• Full working knowledge of Microsoft Office including Word, Excel, PowerPoint, Outlook, and Publisher.


• Ability to prepare letters, spreadsheets and other documents as needed as well as being able to maintain databases personally, if necessary.


• Ability to maintain strict confidentiality.


• High School Diploma or equivalent.


• A minimum of five years' experience working in a professional office environment as an administrative assistant or office manager.

Range : $51,000 - $55,000, Annualized  

Benefits :

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:  

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